Special event permit narrative
- Event, sponsor and contacts
- Date, hours, setup and teardown
- Location and site layout
- Expected attendance
- Street or park closures
- Vendors, alcohol and amplified sound
Event organizers
What's your event, and where is it?
Describe the event and get the special event permit narrative, event safety plan and site layout notes your city asks for. Free to read.
- Free to read
- No sign-up until the draft
- Every fact cites its source
ePlan fills in
- City or county
- Venue and streets
- Peak crowd
- Forecast or normal weather for the date
- Streets to close
How it works
Special event permit narrative, from one answer
- Describe the eventOne answer starts the project. ePlan names it and looks up the place.
- Answer three questions3 more questions, each with a "not sure yet" way out.
- Read the packet free; download it for $49The draft marks what to check (amber), what to pick (blue) and what to fill in (violet).
What you get
Special event permit narrative and 2 more documents
The first draft is free to read. Each document after it is drafted from the same confirmed facts.
Event safety plan
- Command and contacts
- Crowd management
- Medical and first aid
- Fire safety: tents, cooking, extinguishers
- Weather plan
- Evacuation and emergency access
Site layout notes
- Stages and tents
- Exits and fire lanes
- First aid
- Toilets and handwashing
- Vendor rows
- Barricades
From public data
What ePlan fills in, and from where
- City or countyU.S. Census Bureau TIGER/Line
- Venue footprint and streetsOpenStreetMap
- Forecast for the dateNational Weather Service API
- Normal weather for the dateNOAA NCEI U.S. Climate Normals
1 per 250
people: the crowd-manager ratio New York State requires above 500 people, with at least two. Outdoor events under 1,000 are exempt.
Source: New York State DHSES, crowd manager training
Questions
Special event permit: what people ask
When do I need crowd managers?
It depends on your state's fire code. New York requires trained crowd managers at gatherings of more than 500 people: at least two, plus one for every 250. Outdoor events with fewer than 1,000 people are exempt, and the fire code official can reduce the number.
How far ahead do I apply?
It varies by city. Seattle, for example, requires special event applications at least 90 days before the event starts. ePlan reads your city's deadline and works back from your date.
Where does the weather plan come from?
Before the forecast is available, ePlan uses NOAA's 30-year climate normals for the date. Closer in, it uses the National Weather Service forecast, so heat, wind and storm triggers in the safety plan match the day.
The rules this door follows
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Special event permit: start with one answer
Answer it and the project exists. Three more questions, then the draft.